Competent person scheme notifications: never miss one

Key takeaways

Installers registered with a competent person scheme can self-certify certain work, such as electrical, heating or window installations, and notify it to building control through the scheme. Each qualifying job needs logging and notifying within the scheme's deadline, and the customer receives a certificate. It is repetitive admin that a routine never misses.

• Log every job that falls under building regulations.
• Notify through your scheme within its deadline.
• The customer receives a compliance certificate.
• Missed notifications cause problems when homes are sold.

What is a competent person scheme?

Competent person schemes are authorised by government to let registered businesses self-certify that certain building work meets building regulations, without a separate building control application. The scheme notifies the local authority and the homeowner receives a certificate. Each scheme sets its own rules and deadlines for notification.

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What does the notification routine involve?

Identify notifiable jobs from completed job sheets, collect the details the scheme needs, submit the notification through the scheme portal, check the certificate is issued and filed, and send any paperwork to the customer. Log the reference against the job.

• Flag notifiable work on the job sheet.
• Collect address, work type and completion date.
• Submit through the scheme portal.
• File the certificate reference against the job.
• Send documents to the customer.

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What do missed notifications cost?

In an illustrative example, an electrical contractor completes 30 notifiable jobs a month and misses two. Each surfaces later, often during a house sale, needing time to trace and possibly a retrospective application. These are example figures. Notifying from the job sheet the day it is closed removes the risk.

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What must stay with the registered person?

The technical confirmation that the work complies must come from the registered, qualified person who did or supervised it. A support team handles the logging and submission from the information provided, and flags any job where details are missing rather than guessing.

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What does this look like in practice?

A pattern we see: notifications are batched monthly and some fall through. Notifying from the job sheet on completion, as part of closing the job, makes them routine.

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Notification checklist

Run the routine with these points.

• Notifiable flag on every job sheet.
• Scheme deadline known and diarised.
• Submission the day the job closes.
• Certificate reference filed.
• Monthly check for unnotified jobs.

• Task bundling: turn scattered small jobs into one role

Next step

Send us your scheme and how notifications are handled today. We will suggest a routine and say plainly what a team could run from your job sheets.