Job advert posting: one routine across every job board

Key takeaways

Job advert posting is the routine of turning an approved role description into adverts on each job board, your website and social channels, refreshing them, logging applications and closing them when the role is filled. Adverts must be fair: the Equality Act 2010 applies to how jobs are advertised. A template and one routine keep every advert consistent and lawful.

• One approved template per role.
• Post to every channel from the same text.
• Log every application in one place.
• Close adverts the day the role is filled.

What does job posting admin involve?

It involves formatting the approved advert for each board, posting it, adding screening questions, refreshing or reposting to stay visible, logging applications as they arrive, acknowledging applicants, passing shortlists to the hiring manager and closing adverts when the role is filled.

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What should an advert template include?

A consistent template makes posting quick and keeps adverts fair. Avoid wording that could discourage people with protected characteristics, such as age-related terms, unless a genuine requirement applies.

• Job title and location in plain terms.
• Salary range and hours.
• Main duties and essential requirements.
• How to apply and the closing date.

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What does posting take?

In an illustrative example, a business advertising 10 roles a month across four boards spends about 45 minutes per role posting and closing, plus time logging and acknowledging applicants: around 15 to 20 hours a month. These are example figures.

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What should stay with the hiring manager?

The role description, salary, essential requirements and every selection decision stay with the hiring manager. A support team posts, logs and acknowledges, and can apply simple screening questions agreed in advance, but should not make judgements about candidates.

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What does this look like in practice?

A pattern we see: filled roles stay advertised for weeks, so applicants keep arriving and the business looks disorganised. Closing adverts as part of the routine stops it.

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Job posting checklist

Use these points for every role.

• Approved advert text.
• Fair, inclusive wording checked.
• Posted to every agreed channel.
• Applications logged and acknowledged.
• Adverts closed when filled.

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Next step

Send us how roles are advertised today. We will suggest a template and routine and say plainly what a team could run.